With all of the talk about data breaches, it can be daunting to consider the security of your business information. When it comes to security, there is both good news and bad news.

The bad — hackers will never stop trying to steal private data.

The good — document management can help protect your proprietary info from data thieves.


It might not be new, but document management is improved. This long-time organizational go-to can keep you on track and secure thanks to improvements and upgrades.

  • Version control ensures that the correct version of a document is being used or processed, and keeps previous versions just in case.
  • Automation simplifies records and retention management — establishing important docs as records, performing automatic deletion or archival, and more. All of these features can help reduce data exposure in the event of a breach.
  • Data capture and classification enable you to automatically apply security measures, restrict access, and apply retention policies to your essential documents.
  • Data masking and redaction features allow you to implement automatic masking to private and confidential data in documents, based on rules you set.


Of course, security is of the utmost importance, but document management offers many additional benefits, including improved workflows and document retrieval.

DM enables you to maximize your current networked devices, like MFPs and copiers, to capture, store, and secure your files. Classify files, find and extract critical data, validate data for accuracy, and safeguard private information with one sophisticated office solution.

Learn more about securing your policies with DM.