OFFICE EQUIPMENT COMPLIANCE & HEALTHCARE PROVIDERS

Everyone in the healthcare industry knows that maintaining regulatory compliance – such as HIPPA – is both required and highly important for the security of your patients. However, there are many instances where an office’s office equipment, including multifunction printers, scanners, and the like, is not actually meeting standards. This becomes a huge liability in the event of a data breach, and it can cost you and your patients time, money, and business.

Here’s a look at some of the most effective ways to address compliance in your office equipment.

AUTHENTICATION

Your office equipment should be set to require authentication for every use. Users can use pin codes or ID cards to release prints and copies, ensuring that patient records and other sensitive data stay secure. Settings should include automatic logouts as well.

ENCRYPTION

Likewise, all data should have SSL encryption. This includes on hard drives and devices of course, but also on everything that travels over the network. Overwriting hard data periodically is a good option for extra security.

HARD DRIVES

At the end of your lease or when you’re donating or throwing out office equipment, be sure to completely wipe or remove the hard drive.

ACCESS

Physical access is also a crucial component of compliance. All office equipment needs to be in a secure location that can only be accessed by authorized persons.

AUDITS

Healthcare offices should schedule regular audits to check the entire security system. This check should check for any potential issues, ensure authentication codes are current and clear out hard drives if possible.

Have questions about office system security? Want to learn more about equipment solutions? Contact Abadan today!