DOCUMENT MANAGEMENT AND ELECTRONIC FORMS: A WIN-WIN FOR YOUR SMB
Forms are an essential component of day-to-day business processes. If your company has yet to adopt an electronic document management system, you may still be dependent on paper-based forms and time-consuming manual data entry. Electronic forms that aren’t linked to a document management process aren’t much better; they still require manual data entry to get information to the right location.
WHY PAPERLESS FORMS?
Document management solutions deliver a host of benefits, and eliminating the inconvenience of paper forms is one of the most profitable. Here’s how electronic forms combined with a robust document management system can free up valuable time in every department of your organization.
INTERNAL APPLICATIONS
Web-based electronic forms can capture and distribute information with a few clicks. When used for internal business processes, the resulting savings of both time and money can be substantial. Here are just a few examples:
- HR documents — Employee timesheets, benefits selections, evaluations
- New hires — Employment applications, background checks, testing
- Accounts payable — Purchase orders, approvals, expense reports, new vendor forms
- Accounts receivable — Sales deposit forms, credit card deposit forms, direct deposit authorizations, shipping authorizations, invoices
EXTERNAL APPLICATIONS
Many customers with access to the web would prefer to fill out electronic forms. Asking customers to print out and fill in a paper form, then mail or fax it to your office is a sure way to send them to the competition. Improve your customer service rating by streamlining your forms process, then add electronic signature technology to eliminate the need for paper-based forms even further. Your document management system can automatically capture and distribute customer data, making it immediately available for the next step in the process.
Ready to find out how document management and other state-of-the-art solutions can revolutionize your business processes? Contact us at Abadan for a consultation today!
