June 19, 2018

3 PROVEN METHODS TO REDUCE BUSINESS PRINTING COSTS

Printing can easily cost your business as much as 3% or more of annual revenues. If you think that’s too high (we certainly do!), there’s something you can do to address the problem. Here are three proven methods to get your company’s print spend back in line with your expectations.

1. TRY PAPERLESS DOCUMENT MANAGEMENT

If you’re still leaning heavily on paper-based business processes, it’s time to face the facts head-on. Digital processes are here to stay, and getting up to speed now is the best way to stay relevant and competitive going forward. A document management solution can help you reduce your dependence on printing by digitizing your documents and automating internal processes.

2. EVALUATE YOUR CURRENT EQUIPMENT

Are you trying to get by with outdated equipment or consumer-grade desktop printers? That may seem like the more frugal choice, but those aging devices are costing you more than you realize. By upgrading to state-of-the-art multifunction systems, network printers, and document scanners, you can revitalize both your budget and your workflows.

Reduce energy consumption.
Deploy built-in features to reduce toner and paper usage.
Scan documents to digital workflows, email, and cloud storage repositories.
Copy, print, fax, and scan from one centralized multifunction system, reducing your need for several single-function devices.
Reduce your outsourced printing requirements.

3. PARTNER WITH A MANAGED PRINT SERVICES PROVIDER

Managed Print is a suite of services designed to reduce print spend, improve print-related productivity, and streamline fleet activity. Companies who partner with Managed Print Services providers enjoy benefits like: